Time Management Programs Free
What Is Time Tracking Software?
Billing per hour is common practice for many professionals, not just lawyers and psychiatrists. While solo operators might be able to get away with a pencil and a notepad for this chore, any operation with multiple employees will need a centralized tool, one that can track time and also associate that time with projects, contracts, and invoices to ensure the organization keeps its billing accurate. To help, time tracking applications connect to most types of accounting software, but especially to billing and invoicing solutions. They are also sometimes paired with shift schedulers and other employee-tracking apps. Basically, using interoperable cloud services, most small to midsize businesses (SMBs) are able to build a highly customized time tracking solution fairly easily.
There are many time management programs but not all of them are available for everyone. Small businesses or freelancers very often look for cheap alternatives. If you’re one of those looking for a good time management program, here’s the list of the best free time management programs. Time management programs are widely used in offices all over the world. They are used by both large and small businesses, startups, or even by individuals. The main reason for that is the ability to allocate a particular amount of time to tasks and projects or people. Aug 06, 2019 The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now! More Productivity Tips. 40 Top Productivity Apps. The Calendar & Time Management section contains software that makes planning and managing your time easier. Programs in this category include schedulers, task reminders, calendar sync, and diaries. Time Management Training and Tutorials. Effective time management can help increase productivity and reduce stress. These tutorials explore time management tips that focus on mental and physical productivity, and tools like Microsoft Office and the Outlook calendar.
At their core, however, time tracking software tools are designed to give individuals and businesses the ability to keep track of the hours (or even more generally, the intervals) at which their workers perform specific tasks. These services are primarily used by freelancers, professional services companies, and contractors. Time tracking tools use digital clock-punching features to quantify how long workers take to complete assignments. Some time tracking tools focus just on time; these include solutions such as Hubstaff and our Editors' Choice tool TSheets. However, you can also choose tools that offer a more comprehensive project management (PM) suite. Leading PM apps include Mavenlink, Wrike, and Zoho Projects.
How Time Tracking Software Works
In most time tracking systems, users log in to the software, select a project (for example, 'Freelance work for PCMag'), select a task ('Article on time tracking'), and click Start. A timer will begin recording how long individuals work on the task until they manually stop the timer or switch to a new task. The time spent on the original task will then be logged on the user's time sheet, where it can be used to determine future payment. Some time tracking tools also let users log future hours, retroactively log hours, and make changes to previously logged hours. You can adjust hours in the past to show that a project started earlier than anticipated and note this for billing purposes. In most apps, you click the Calendar view to edit time for a project worked on that day.
In PM-focused time tracking software, hours are added to dashboards and graphs designed to give project managers better oversight into how time is being spent and where to better allocate resources. On pure play time tracking solutions, the data is primarily used to determine payment, but also to closely monitor how employees spent the time they logged (more on this later).
Although time tracking tools base their recordings almost entirely on time (24 hours in a day, multiplied by seven days, multiplied by approximately four weeks, multiplied by 12 months), there are time tracking tools that can factor in additional data sets for companies and individuals that might be more focused on production rather than duration. This is especially helpful for construction, transportation, and manufacturing services that are as inclined to measure by structures created, distances traveled, and items produced as they are hours worked. Unfortunately, not every time tracking tool in the field offers this level of tracking, so be sure to ask your prospective vendor if they offer this level of oversight.
Once all of this information is recorded and approved by system administrators and shift managers, data is pushed into invoices, reports, payments services, shift scheduling widgets, and other areas within the tools. These areas will make human resources (HR) management, billing, shift scheduling, and production monitoring easier and more automated.
Paying for Time Tracking Software
Pure play time tracking solutions are less expensive than time tracking solutions tied to PM suites. For instance, TSheets starts with a free plan geared toward one user. This plan is ideal for freelancers who need to track time while working on projects. TSheets also has a plan for up to 99 users that costs $5 per user per month with a $20 base fee per month. Companies with more than 100 users will pay an $100 base fee as well as $5 per user per month.
In this review roundup, Hubstaff is TSheets' closest comparison; it starts with a Basic $5-per-month plan that gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Hubstaff's $10-per-month-per-user Premium plan includes everything you'll find in the Basic plan, but you'll also get access to Hubstaff's application programming interface (API) and a basic scheduling tool.
Conversely, Mavenlink's cheapest plan that includes time tracking costs $39 per user per month. Zoho's cheapest time tracking plan costs $25 per month for 10 projects and 10 users. Wrike's cheapest time tracking plan costs $24.80 per user per month. However, it's important to identify how much more robust these tools are than your standard time tracking pure play solution.
For example, Mavenlink's $39 plan comes with a collaboration dashboard, file sharing, task management delegation, project analysis, project templates, expense reporting, budget forecasting, invoicing, and payments. You'll find these features on Wrike and Zoho Projects, but you're not going to get that level of functionality with time tracking-specific tools such as Hubstaff and TSheets.
As for storage costs, some products, such as TimeSolv Pro and TSheets, offer an unlimited amount of storage to keep images and documents, such as invoices or actual work, in your account. A company such as VeriClock charges $20 for a 10-gigabyte (GB) block of storage. Meanwhile, Zoho Projects comes with 10 MB of free storage, and you can get 5 GB in the standard package for $20 per month.
Time Tracking Software's Unique Features
Outside of the PM/pure play schism, there are a host of differentiating features within each time tracking solution. Once you've narrowed your options down to a small field, these features will likely determine which time tracking tool you should buy. For example, Hubstaff lets you keep track of whether or not your employees are working by letting you record up to three screenshots per hour while they are on the clock. Screenshots can be partially blurred to not record sensitive information on every grab, but enough of the screen is left unsullied that you'll still get a sense of whether the screen is on work-related or play-related content.
You can also record a log of keyboard and mouse activity volumes during shifts. Of the time tracking tools we tested, Hubstaff is the only tool that offered this level of insight into how workers are progressing. Hubstaff also lets you monitor employee movements via GPS tracking when they're using the tool's mobile app, and you can require users to snap a selfie when they arrive or leave locations (these features can also be found in TSheets).
Along with general GPS tracking, which tracks an employees' individual location for the purposes of tracking their time, services such as Hubstaff, TSheets, and VeriClock offer geofencing in their mobile apps. This feature sends reminders when you enter or leave a specified job location radius. Also, if an employee forgets when they arrived at work, they can check the geofencing data to look up and confirm the time. Geofencing can also automatically clock in an employee when they enter the vicinity of the work location.
Most of the apps in our time tracking review roundup offer native mobile apps rather than having employees rely on a mobile web browser. An exception would be a service such as Mavenlink. The mobile tools make features such as geofencing possible on platforms like VeriClock.
TSheets features a wide variety of excellent pre-canned reporting based on employee hourly breakdown, pay, GPS location, and basically anything else for which the system gives you a data field. What's amazing about TSheets, and what we mentioned earlier, is the ability to track advanced data and then plug that information into reports. TSheets lets you build six fully customizable fields that can be added as a prompt for every clock-out.
For example, if you run a construction company, then you can have the prompt ask, 'Was there an incident? Yes or No.' If workers don't respond, then they won't be able to clock out. Or you can ask truckers how many miles they just drove. These fields will then be pulled into reports to provide you with a more dimensional view of how work is being done, how productive teams are, and any other relevant workplace data you might need to create a complete picture of a workday or shift. TSheets also lets users call a phone number to clock into work. So, workers who don't have a smartphone can use home phones or payphones to dial a number, respond to a few automated prompts, and sign in or out.
Although Wrike doesn't give you the same advanced tracking as TSheets, you'll still be able to collect important data from employees at the start and end of shifts. Wrike lets you add custom fields to the task pane, so that when you go over your reports, you'll be able to see things like mileage, incidents on the job, and whether the task was billable. Unfortunately, these elements will show up in your overarching task view from within the PM console, but the data won't appear within your time entry reports. So, if you want the additional information but you don't require it for reporting or for punch-out, then Wrike makes it easy to start collecting.
Mavenlink makes it easy for workers to collaborate with other employees to swap shifts to make sure projects are fully staffed, or anything else that requires communication and transparency. The tool's weekly schedule viewer lets you see the hours and tasks on which you're working. You can adjust and edit any shift from within your time sheet, which is a huge benefit for employees who like to switch around projects and tasks, or for workers who don't work on a strict 9 a.m.-5 p.m. schedule. You can also add shifts to your time sheet, and view pending approvals and rejected entries. Anyone with access to the tool can message users by using @ mentions to ask them why they haven't submitted or why they haven't clocked in and out. The mention will show up in the users' activity feed and they'll receive an email about the mention. Organic integrations with Concur Expense and Expensify make this an excellent tool for companies that use software to automate time tracking, billing, and payments.
Zoho Projects makes it possible for users to clock in and work on multiple tasks at once, which is a nice feature you won't find on any of the other time tracking tools in this review roundup. Although this is an extremely limited use case, there are certain scenarios in which multiple tasks are being conducted at once, at least tangentially, and with the other tools mentioned in this roundup. Without Zoho Projects, there would be no way to keep track of and bill for both tasks. Perhaps the biggest benefit of working with Zoho Projects is the easy access to and integration with Zoho's entire software ecosystem, including email marketing, customer relationship management (CRM), and HR software and management tools.
How to Choose Time Tracking Software
Which of these solutions you choose will depend primarily on what, why, and when your company is looking to track time. Once you've determined those elements, you'll be able to zero in on the tools that are built specifically for your needs. For example, do you need PM expertise or are you more concerned with monitoring your employees?
Next, you'll want to determine how much you're willing and able to pay for this kind of tool. The price range among the tools we tested isn't dramatic enough to box out even the smallest business or individual user, regardless of which tool is preferred. For SMBs and large enterprises, you'll want to examine your existing software suite to determine which tools integrate with your prospective time tracking solution. All of the tools we reviewed feature open APIs so, if you've got a development team on your staff, then you'll be able to build integrations internally. However, if you'd love a time tracking tool but your CRM and HR tools don't have open APIs and don't organically integrate with it, then you might be better served to pick another tool.
Standout tools such as BQE Core and VeriClock were just a notch below TSheets in the running for Editors' Choice. In the following months, we'll be updating our reviews as new features become available for each individual product. As a living and breathing document, some of the tools listed today may not be listed in a year, as scores may change and new products may be added to the review roundup. As you try solutions, be sure to check in with us to see if any new software has been added to this roundup.
Featured Time Tracking Software Reviews:
Zoho Projects Review
MSRP: $25.00Pros: Rich communication features. Generally easy to set up and use. Responsive. Great value. Deep configuration options. Time-management tools let you clock multiple tasks at once.
Cons: Resource data displayed in an unusual way. Not ideal for large teams.
Bottom Line: Zoho Projects has a low price, straightforward interface, and excellent array of features. It's a top choice for small businesses.
Read ReviewTSheets Review
MSRP: $0.00Pros: Intuitive pop-out window navigation. Customizable fields allow for advanced tracking. Convenient geofencing features. Ability to call to clock-in. Handy 'Who's Working' window.
Cons: Lacks screengrabbing or keystroke recording features. Base fees increase the overall cost. Unable to schedule future time.
Bottom Line: TSheets is a well-rounded time tracking platform and delivers strong configuration options. This robust platform offers deep reporting, a simple user interface, and an open API for third-party integrations.
Read ReviewBQE Core Review
MSRP: $7.95Pros: Affordable, modular pricing for stand-alone time tracking. Vast reporting. Excellent customization.
Cons: Pricing can become expensive as modules are added. No GPS tracking in Android. No IP restrictions. No dial-in clock-in.
Bottom Line: With BQE Core, small to midsize businesses (SMBs) get a solid time tracking tool that also serves as a billing and invoicing app.
Read ReviewTime Doctor Review
MSRP: $0.00Pros: Robust employee monitoring functionality. Ability to create invoices from within the app. Ample integrations with services like Asana.
Cons: Outdated user interface (UI). Stopwatch feature needs desktop application or Chrome extension to work.
Bottom Line: Time Doctor offers a little bit of everything, including project management, employee monitoring, and time tracking. Its UI appears outdated, but its robust platform is worth a look.
Read ReviewVeriClock Review
MSRP: $15.00Pros: Easy to understand and use. Affordable compared with the competition. Robust monitoring functionality. Tons of settings for administrators.
Cons: Cannot schedule future time. Bare-bones user interface. Supports just 1 GB of storage space. Stopwatch doesn't show seconds.
Bottom Line: VeriClock is a time-tracking platform that offers a plethora of features. It's highly configurable and affordable and, although it had a few minor feature misses, it should still be a top contender for your short list.
Read ReviewWrike Review
MSRP: $24.80Pros: Easy and quick setup. Intuitive to use. Tidy interface. Great feature set. Can be used to manage projects or ongoing work.
Cons: Most valuable features limited to Business-grade accounts. Timer difficult to find.
Bottom Line: When you need a project management and collaboration solution in a hurry, turn to Wrike. You can set it up quickly, and integrate it with many other apps and services.
Read ReviewHubstaff Review
MSRP: $5.00Pros: Offers screenshot and keystroke monitoring. Easy to add time to time sheets prior to shifts. Easy to schedule shifts for employees.
Cons: No advanced tracking. Stopwatch requires a second app on the desktop. No IP address restrictions. Very basic reporting.
Bottom Line: Hubstaff is a solid overall time tracking solution that's not only easy to use, it also throws in some employee monitoring features as well.
Read ReviewMavenlink Review
MSRP: $39.00Pros: Full-featured project management platform. Rich with features. Stable. Open API. Robust permissions levels. Excellent Smart Snips markup feature.
Cons: Can get expensive for small businesses. No mobile apps; mobile-optimized website only. No chat app or other bonus communication tools. Website could be easier to navigate.
Bottom Line: Online project management platform Mavenlink could be a good fit for midsize to large organizations, but it can get expensive for small businesses.
Read ReviewFunctionFox Review
MSRP: $5.00Pros: Well-organized user interface. Ability to clock in on multiple tasks at the same time. Solid selection of reports.
Cons: No view of elapsed time. No clock-in, clock-out reporting. Lacks project management in mobile app. No GPS monitoring or geofencing. Relatively expensive.
Bottom Line: FunctionFox is a well-organized tool that is pricey and light on some time tracking features, but strong in project management.
Read ReviewTimeSolv Pro Review
MSRP: $19.95Pros: Excellent combination of project management (PM), invoicing, and time tracking elements. Affordable for companies that need basic PM functionality. Easy coding allows for simple invoice creation and distribution.
Cons: One of the worst UIs in the category. Timer lacks specificity on hours worked. Lacks GPS monitoring. Bare-bones mobile app with a blank screen at times.
Bottom Line: TimeSolv is a decent app for law professionals who need to bill clients for time and submit invoices. It lacks the finesse of pure play apps and suffers from a subpar interface, but offers ample features for its clientele of freelancers and firms in the legal and staffing industries.
Read ReviewClarizen Review
MSRP: $45.00Pros: Comprehensive work management and project management (PM) platform. Includes chat app. Easy to navigate. Quick setup. Open APIs.
Cons: Not particularly fast, slick, or responsive. Expensive.
Bottom Line: Clarizen is an online work management and PM service that's best suited for enterprise organizations. Though it's easy to start using, it's a bit expensive and less slick than other options.
Read Review
Image credit: Getty Images/Sarinya Pinngam/EyeEm
Your time is valuable and there are hundreds of tools that claim to help you make the most of it. Some are genuinely useful but others add needless complexity to your day, introducing new systems that force you to change the way you work rather than adapting to suit you.
It's hard to know which is which without experimenting with them all, so we've assembled a collection of the programs and web apps that will really help you become more productive.
If it feels like there just aren't enough hours in the day, this toolkit will enable you to prioritize jobs and focus all your attention on the tasks that really matter.
1. FocusWriter
Get into the flow and work without distractions
If your work involves writing, FocusWriter is the time management app you need in your life. There are lots of distraction-blocking word processors that promise to help manage your writing time, but FocusWriter has a killer feature that greys out everything except the paragraph, sentence or line you’re working on.
The default interface is a blank page tinted an eye-friendly beige, but you can customize it to something more inspiring if you prefer. Menus and other options can be brought into view by mousing over the edges of the page, but all temptations are otherwise hidden from view to help you get lost in your work.
FocusWriter also lets you set daily goals to help you keep on track with big tasks (though your progress is only visible if you move your mouse pointer to the bottom of the screen). If you’re the type who gets a kick out of in-game achievements, you can build up ‘streaks’ by achieving your goal consistently over a period of several days.
If you do get absorbed in your work, you might need the occasional reminder to get up and stretch your legs. FocusWriter's time-managing tools can help there too, with alarms to give you a nudge when it’s time for a comfort break.
Download here: FocusWriter
2. RescueTime
Discover where every hour really went
Do you ever find yourself wondering where the time went? RescueTime could be the solution to your problems, helping you understand your behaviour and manage distractions.
It’s sometimes hard to be honest with ourselves about how much time we’re spending actually working. RescueTime monitors the time you spend in different websites and applications. The free version has everything you need for basic tracking and goal setting, including a weekly email report and access to three months of records.
If you want alerts throughout the day and tracking of time away from your desk, a premium subscription starts at US$9 per month (about £7, AU$13).
You can connect to RescueTime via a proxy server for improved security – a feature you won’t find in other similar tools – and everything is easily accessible via a web-based dashboard.
Download here: RescueTime
3. Focus at Will
Custom music and ambient sound to boost concentration
Stephen King claims to work best listening to Metallica and his prolific output suggests he’s onto a winner, but if you haven’t figured out your own working soundtrack, Focus at Will is here to help. It’s a music service that delivers a custom playlist specially designed to help improve your concentration, and its creators claim it can make you up to four times more productive by helping you achieve a ‘flow state’.
There are over 50 channels, and the tool will suggest which one will best suit your personality based on a quick quiz. Your playlist becomes more personal over time based on the way you use it.
It might sound strange, but it’s the work of experienced musicians assisted by a scientific advisory board including neuroscientists and psychiatrists.
Chess, Backgammon, Checkers, Rummy, Pachisi, Reversi and Dominoes make up the old timers. Dice games include Yacht (Yahtzee), Triple Yacht (which is a three-rowed version of Yacht for much longer games), Zilch (a fun and fast-paced Yahtzee-like dice game) and Word Yacht (hands you 10 dice with random letters and a limited time to make words out of them – great for honing your grammar skills).Hoyle has a tendency to bundle other games into the mix and this edition includes Maximum Pool. It’s a very fun two-player experience if you enjoy pool games, and a host of classic and special game types give plenty of room for variety. 
The game is more simulator than arcade game, with varying degrees of difficulty dictating visual aids (such as ball trajectory) and AI competency overall.
Focus at Will is neither free nor cheap – subscriptions start at US$9.95 per month – but there’s a 30-day money-back guarantee and you can cancel your subscription any time if you change your mind.
Try it here: Focus at Will
4. Todoist
Get a custom schedule of tasks delivered each morning
Ticking off items on a to-do list is hugely satisfying, and is a time-honored way to manage your time and get more done during the day.
Todoist is a simple but effective tool for desktop and mobile that lets you set recurring events and essential one-off tasks, and check them off once they're complete. You'll receive a schedule of jobs at the start of each day (unless you choose not to), enabling you to plan your time effectively.
Tasks are collected in groups called 'Projects', though these might be more accurately called 'Activities'. The default options include shopping, personal, errands and work, and you can add or edit them to suit you.
Some features are exclusive to the premium version, and unfortunately you won’t always know until you try to select one, but the free version has plenty of tools to help you achieve more every day.
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If you're looking for a more heavy-duty tool for tasks with multiple parts and deadlines, take a look at Trello. It's generally a better tool for business use, whereas Todoist is perfect for your own personal tasks.
Best Free Time Management Apps
Try it here: Todoist
5. Simple Blocker
A brute force method of avoiding sites that devour your time
When you’re working, of course you’re not going to start checking Facebook, YouTube, Twitter or any of those other attention-sapping distractions. Not intentionally, anyway.
Unfortunately, it’s all too easy to click a link without realising it leads to a tweet, or post on a site you’re trying to avoid. Whether it's a link a colleague has included in an email or a suggestion shared on Slack, an innocuous click can lead you down a rabbit hole of time-wasting.
Simple Blocker is a browser extension for Chrome that helps you take back control of your time by halting URLs at the domain level, so there’s no chance of accidentally straying onto a site that’s likely to draw your attention away from the job at hand.
Download here: Simple Blocker
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